Research secretariat

Administrative manager (research area): Dr Vincenzo Lumiella
Office: 1.25
Telephone: +39 0522 523050
E-mail: vincenzo.lumiella@unimore.it

Activities

• Management and monitoring of the departmental budget (variations, transfers, preparation of Director's acts, preparation, scanning and sending of authorisation documents for the Auditors);
• creation, financial management and reporting of research projects; acquisition of the Unique Public Investment Project Code;
• active cycle management (donations, contributions, collections from active invoices);
• preparation of contracts and agreements with public and private entities;
• purchase of EU and non-EU goods/services, foreign payments, Intrastat;
• maintenance and management of the treasury fund; preparation of documentation to be sent quarterly to the Auditors;
• analysis of documentation from an administrative, accounting, legal, tax, social security and insurance point of view in order to ensure its compliance with the University's internal and external regulations. Electronic signature of collection and payment orders. Telematic transmission of bills to the Cashier's Institute via the U-GOV application and UNIIT platform;
• Protocol of incoming and outgoing documents of its competence through the TITULUS application;
• preparation of the minutes of the Departmental Research Council and related abstracts;
• reimbursement of missions in Italy and abroad to requesting lecturers.

Purchasing manager, atypical staff contracts, missions: Dr Francesca Librici Alfio
Office: 1.25
Telephone: +39 0522 523052
E-mail: francesca.libricialfio@unimore.it

Activities

• Management of the purchasing and expenditure cycle of the department: contacts with suppliers, insertion of new suppliers in the U-Gov management application registry, preparation of purchase orders (Determinations) with on-line acquisition of the CIG; checks on the general requirements of economic operators; accounting management of payment of electronic invoices;
• document flow management: protocol of incoming/outgoing documents, through the Titulus application; interoperability
• use of Consip/Intercent-ER platforms for e-procurement;
• management of documented expense reimbursements (some types) in U-Gov with generic outgoing expense documents;
• management of administrative paperwork for the awarding of Research Fellowships (preparation of the call for applications, act of appointment of the Selection Committee, acquisition of fiscal documentation, act of acceptance of the Research Fellowship and related repertoire);
• management of Visiting Professor administrative practices;
• management of administrative paperwork relating to ‘atypicals’:
  • administrative process for the conferral of external collaborative assignments on the department's research projects, from the preparation of the Interpello to the public Selective Notice, including publication on the University website; preparation of the work contract with the relevant tax documentation, including the DUVRI and publication in the University's Web Register (including publication of the fees paid at the end of the contract); quarterly forms to be sent to the Court of Auditors for work contracts exceeding €5,000.00; SARE application. Payment of remuneration for external collaborations, through U-Gov;
• administrative paperwork for freelance professional work assignments or occasional freelance work assignments, seminar assignments; entry in U-Gov registry; acquisition of tax documentation; payment of seminar assignments, via U-Gov;
• management of the Department's inventory assets;
• management of paperwork concerning missions in Italy and abroad (structured and non-structured personnel of the dept.) with related payment of fees;
• preparation of payments for membership fees and conference registration fees for lecturers/researchers of the dept;
• filing of accounting and administrative documents;
• secretarial logistics services (sorting mail, franking outgoing mail, preparing documents/equipment for repair, to be sent to companies).